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The PUBLISHING Tab

Keep a record of the publishing contracts you have signed for this track. See what the terms, splits and reversion dates are and attach the contracts so you have all the important info in one place.

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About the PUBLISHING Tab

The PUBLISHING Tab provides a designated space for you to record any parties who have Publishing Rights on your track and instantly view whether a track can be pitched or published by another party. In the INFO Tab, you can also elect to have the information in this tab autofill the track’s metadata to ensure the publishing rights are clear to a music supervisor or other industry professional.

The TrackStage Publishing Tab


Add a Publishing Rights Holder.

Publishing Rights may be held by an actual Music Publisher or they can be held by Sync Agents, Libraries, or Collaborators. Any of these entities can be recorded here.

  1. Enter the name of the Publisher, Sync Agent, Library, etc.
    If the party you wish to enter is already in your Contacts List, click on the and select them from the pop-up window, either by clicking on their listing and then clicking the Select button, or by simply double-clicking their listing.

    Using the Contact Lookup function to select a Publisher to add to the Publishing Tab in TrackStage.

    All relevant information will be copied to the Publishing Rights Holder entry.

    The Publishing Tab showing the selected contact information in the form.


  2. Enter the Reversion Date for the contract, if applicable.
    This will give you an alert notification in the DASHBOARD when the date approaches.

    Selecting the date the contract expires using the date selector in the Publisher Tab.


  3. Enter the Publishing and if applicable, the Writers percent splits.

    Entering the track's Publishing and Writers split percentages.


  4. Enter the Exclusivity for the track as outlined in your contract.

    Exclusive: Can not be pitched to any other library, publisher, or music supervisor. All pitching is done solely by Publisher. Track will appear in CATALOG with aicon.

    Non-Exclusive: Can be pitched to any library, publisher, or music supervisor and can be represented by other non-exclusive publishers. Track will appear in CATALOG with aicon.

    Limited: Can be pitched to music supervisors, but cannot be represented by any other publishing entity. Explain in Notes section whether permission to pitch must be granted by Publisher in advance. Track will appear in CATALOG with aicon.

    Using the dropdown menu to identify the track as Exclusive, Non-Exclusive or Limited.


  5. Enter any Notes you wish to add.
    This can be a helpful spot to fill in any additional information about the contract.

    Entering notes into the Publishing Tab.


  6. If you wish to clear the form at any point, click the button.


  7. Save the record.
    Click on the button to save the Publisher record to the list.

    Clicking the Save Changes button in the Publishing Tab.

    The Publisher's rights information is saved to the list.

    The Publishing Rights Holder's list showing the added publisher and their splits.

Add Your Publishing Entity - or Don't.

If you have full rights to your own publishing, it is not necessary to enter your information here. TrackStage will default the publishing rights to the Publishing company that you set up in your User Profile. However, if you share publishing rights with a Publisher or Collaborator, then do specify your split in the Publishing Tab to ensure that the correct splits flow through to the tracks' metadata.

  1. Enter your name and PRO information.
    Click the to autofill your information as it appears in your User Profile. The PRO information that is autofilled will be the Publishing PRO information, not your artist PRO info.

    Clicking the Lightning Bolt button to autofill your personal information into TrackStage's Publishing Tab.


  2. Enter your share of the Writers and Publishing rights.
    Enter this as a number. Don't add the percentage sign.

    Entering your Writer's Share into the Publishing Tab.


  3. Save the record.
    Click on the button to save your record to the list.

    Clicking the Save Changes button in the Publishing Tab

    Your rights information is saved to the list.

    The Publishing Rights Holders list showing your record added.

Attach a Contract to a Publishing Rights Holder

Attaching the publishing contract means it will always be easy to find and review at a moment's notice.

  1. Select the Publishing Rights Holder you want to add the Contract to.
    The Contract field will change to editable once the record is selected.

    The Publishing Tab showing the Publishing Rights Holder selected and the Contract field editable.


  2. Click on the button to select a file.

    Clicking the Browse button to select a Contract to add to the Publishing Rights Holder record.

    Navigate to the Contract on your computer.
    NOTE: Only XLS, XLSX, RTF, PDF, DOC, TXT and DOCX files can be attached here.



  3. Click Open.

    Selecting the Contract to add to the Publishing Rights Holder record from the computer.


    The Contract is added to the Rights Holder record.

    The Publishing tab showing the updated Publishing Rights Holder record with the Contract added.

Working with Attached Documents
  1. Click on View Contract to view the file.
    Depending on your operating system, the browser you are using, and the type of document, the file will either open in a browser window for viewing or will be downloaded to the Downloads folder on your computer.

    The Publishing Tab showing where to click to view the the Contract for the Publishing Rights Holder record.


  2. Click on the trash can next to the View Contract to delete the file.

    The Publishing Tab showing where to click to delete the Contract from the Publishing Rights Holder record.

    A confirmation dialog will open. Click Ok to confirm and delete the file.

Edit a Publishing Rights Holder
  1. Select the Publishing Rights Holder in the List.
    The form fills with the entered data.

    Selecting a Publishing Rights Holder to edit their information in the Publishing Tab.


  2. Edit the Publishing Rights Holder in the Form.

    Editing the Contact fields of the Publishing Rights Holder's information.


  3. Save Changes.
    Click on the button to save edits to the Publishing Rights Holder record.

    Clicking the Save Changes button to save the edited Publishing Rights Holder information.

    The Publishing Rights Holder information is updated.

    Clicking the Save Changes button to save the edited Publishing Rights Holder information.

Delete a Publishing Rights Holder
  1. Select the Publishing Rights Holder in the list and click the button.

    Clicking the Delete button in the Publishing Tab to remove the selected Publishing Rights Holder record.

    The Delete Publisher dialog box opens.


  2. Click Ok.

    The Confirm Delete dialog box.

    The Publishing Rights Holder record is removed.